I would like to confirm that the roles setup in the system are
Staff - teacher, support and administration
It seems to me that the Staff Administration role is quite powerful even though it would be assigned to mostly office staff - ie they have lots of rights to add / delete staff/students/parents view staff/parent/student details etc has this given any problems in your school with people not that familiar accidentally changing/deleting information? Is there a need to create a lesser admin role for office staff?
Also then in the Manage Staff - you cant add a user to the role of Administrator only to teacher or support. Therefore they dont appear in list of staff ie to do a search on staff and they wont appear, i cannot allocate them to an space etc.
The Administrator role also get a timetable in their home screen which doesnt apply to them. Is there home screen changeable?
Can Gibbon be able to be used as a directory for all staff to allow admin staff to be allocated to an office with their extension so people can search within Gibbon for any staff, is this possible? I am setting up spaces and see that you can add office spaces into the system and add a user to the space but it doesnt seem to show up anywhere in their profile?
Appreciate your thoughts
As well as the 4 listed, there is also a support staff role. But you can add roles, and assign permissions to roles as you see fit. Certainly have many admins would not be a good way to go.
Your point about Staff Types in Manage Staff is correct for v11, but in v12, any staff role will appear hear and be assignable to a member of staff.
If you turn TTs off for admins, using Admin > User Admin in the main menu and then Manage Permissions in the module menu, the TT will disappear. v12 brings Staff Dashboard to Gibbon, allowing modules to plug extra functionality into the staff homepage, so yes, once you are on v12, you can customise. Check out the Info Grid module at https://gibbonedu.org/extend for an example of something that uses Staff Dashboard.
In the same way that there are student profiles, you can enabled staff profiles, so yes, you can use it as a directory. It does not do links to Spaces (now called Facilities as of v12), but you could put their extension in their user phone number record (Manage Users). Would you like us to add the ability to link a room to a member of staff and have that appear in the staff profile? We can add that in v13 if you would like.
Yes I think adding a room to appear in the staff profile would be good
I tried turn TTs off for support staff, using Admin > User Admin in the main menu and then Manage Permissions in the module menu, the TT will disappear is correct but then they lost the ability to see view staff/student timetables which they would want to be able to do as part of their job. or am i doing something wrong?
No, you are right in terms of that behaviour, and the system offers no distinction between the two. However, we keep TTs on the homepage for support staff, as it is useful for them to orient to the school day, and to see their Google Calendar, and the school’s calendar on the homepage as well. I am not sure what we can do to address this, short of adding options to customise the Staff Dashboard, which I will ponder for v13.
I have added the move of staff->room connection from Spaces/Facilities Manage view to Staff Profile to the v13 todo list.