Our language and cultural school is a non-profit and all teachers and myself are volunteer. I help to look into improve our management with an online software. Gibbon standouts and after my convincing repeatedly, they (old school excel wizards) have decide to go with Gibbon. I would like to see if you can help us the following issues to deploy the system. :
A. Migrating data:
I have installed system on local machine and it works great. However, when I look at your data structure and school data they are quite different. So if possible I will need your help in clarify a couple of thing below:
Your database is more extensive and some fields we don’t required to have in the database. Should we just leave it empty or is there a way to remove/hide those fields?
Our user data is in only one single file. There is only one type of student user and parents, teachers are shown as data field. With your system, we can create parent user so my plan is to separate parent into separate user data file but I don’t know how to link them with student users. (The same go with teacher data.)
Our system is manual and we don’t have username or password. I don’t know how to make system assign them automatically if these fields are empty when importing.
The structure of our school data xls file attached.
B. Application form
We want to have online enrollment and glad to know Gibbon have that capability but not sure how to customize the form. I know that we can add custom field. So for example, we can add the note section for food allergy and so on. However, we only need the information included in the spreadsheet attached and don’t know how to hide other fields that not needed in the form(for example, the background section). Can the form only be available during registration period like certain weeks/months?
C. Online payment
Lastly, we know Gibbon support online payment via PayPal. Can we use it for tuition payment? Also if there are any other support payment gateway like stripe or authorize.net. Do you support subscription type of payment (yearly)? Can we make after new user fill the application form, they will have to make the tuition payment immediately and mark paid in user database? If they are already in the system, how to make them enroll into new year and let them make payment.
Thank you so much for creating a wonderful software and make it available. Much appreciated in advance for your help!