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Hi Ross, thanks for the reply.
I was referring to the section "manage records" in my post, but it didn't work for me.
as for the quires i didn't really tap in to them, as i am completely ignorant about that.
However i managed to do what i needed "which is check which of my students doesn't have a birth date, so i can instruct my teachers to update".
can be done from: Students > Home > Students > Students by Roll Group
then sort by DOB
and can be exported to Excel as well.
Hope someone comes across this and it helps him.