# Administration **URL:** https://ask.gibbonedu.org/c/administration/6.md [Latest](https://ask.gibbonedu.org/latest.md) · [Categories](https://ask.gibbonedu.org/categories.md) · [Tags](https://ask.gibbonedu.org/tags.md) --- ## [About the Administration category](https://ask.gibbonedu.org/t/about-the-administration-category/469)
**Author:** [@ross](https://ask.gibbonedu.org/u/ross)\ **Replies:** 2\ **Last updated:** [September 7, 2024, 5:35am UTC](https://ask.gibbonedu.org/t/about-the-administration-category/469 "2024-09-07T05:35:06Z")
Ask here if you are in charge of a Gibbon installation, and need help with a particular task. --- ## [Attendance Trends report - "Class Group" filter label is misleading (actually Form Groups)](https://ask.gibbonedu.org/t/attendance-trends-report-class-group-filter-label-is-misleading-actually-form-groups/15595)
**Author:** [@Xavier\_Bit](https://ask.gibbonedu.org/u/Xavier_Bit)\ **Replies:** 2\ **Last updated:** [September 29, 2026, 5:42pm UTC](https://ask.gibbonedu.org/t/attendance-trends-report-class-group-filter-label-is-misleading-actually-form-groups/15595 "2026-09-29T17:42:00Z")
Hi all, We noticed what appears to be a misleading label in the Attendance Trends report (report\_graph\_byType.php). The filter dropdown is labelled “Class Group” in the UI, but the underlying SQL query pulls from gi… --- ## [Bug: applicationFormRefereeLink condition always true when URLs are empty](https://ask.gibbonedu.org/t/bug-applicationformrefereelink-condition-always-true-when-urls-are-empty/15600)
**Author:** [@Xavier\_Bit](https://ask.gibbonedu.org/u/Xavier_Bit)\ **Replies:** 2\ **Last updated:** [September 28, 2026, 2:15am UTC](https://ask.gibbonedu.org/t/bug-applicationformrefereelink-condition-always-true-when-urls-are-empty/15600 "2026-09-28T02:15:47Z")
Hi Gibbon Team! We are setting up the job application on the landing page of our install and I found what looks like a bug. In modules/Staff/applicationForm.php, the References section renders even when no referee link… --- ## [SMTP Unexpected Failure](https://ask.gibbonedu.org/t/smtp-unexpected-failure/15601)
**Author:** [@kclearylcmc](https://ask.gibbonedu.org/u/kclearylcmc)\ **Replies:** 2\ **Last updated:** [September 4, 2026, 6:58am UTC](https://ask.gibbonedu.org/t/smtp-unexpected-failure/15601 "2026-09-04T06:58:54Z")
Greetings, everyone! I successfully managed a server migration in July (2026) and had all gibbon services running perfectly through August. Suddenly, though (and I cannot figure out why), my third party SMTP settings to… --- ## [Admisiones de estudiantes](https://ask.gibbonedu.org/t/admisiones-de-estudiantes/15599)
**Author:** [@beafranco\_co1](https://ask.gibbonedu.org/u/beafranco_co1)\ **Replies:** 0\ **Last updated:** [August 25, 2026, 10:41pm UTC](https://ask.gibbonedu.org/t/admisiones-de-estudiantes/15599 "2026-08-25T22:41:59Z")
El formulario enviado no aparece en “Administrar postulaciones”. Cuando una persona completa y envía un formulario de admisión, la postulación no se muestra directamente en: Inicio → Admisiones → Administrar pos… --- ## [School Meetings](https://ask.gibbonedu.org/t/school-meetings/15597)
**Author:** [@SGi](https://ask.gibbonedu.org/u/SGi)\ **Replies:** 0\ **Last updated:** [August 16, 2026, 1:22pm UTC](https://ask.gibbonedu.org/t/school-meetings/15597 "2026-08-16T13:22:55Z")
Meetings. Schools have lots of meetings. You’ll be in meetings this year. But how do you manage meetings in Gibbon? Over the summer I had a chance to check out how brilliant the Gibbon Calendar is (Other menu -–\> Calend… --- ## [Rollover - New Admin looking for workflowadvice](https://ask.gibbonedu.org/t/rollover-new-admin-looking-for-workflowadvice/15588)
**Author:** [@Unlearned2348](https://ask.gibbonedu.org/u/Unlearned2348)\ **Replies:** 2\ **Last updated:** [August 6, 2026, 6:14am UTC](https://ask.gibbonedu.org/t/rollover-new-admin-looking-for-workflowadvice/15588 "2026-08-06T06:14:04Z")
Hello all, currently I am tasked with migrating our schools data to gibbon as it promises to be one of the solutions with the most features for this task. I set up school years/terms, imported students and sorted them i… --- ## [Errors with Query Builder?](https://ask.gibbonedu.org/t/errors-with-query-builder/15581)
**Author:** [@rozojc](https://ask.gibbonedu.org/u/rozojc)\ **Replies:** 1\ **Last updated:** [July 16, 2026, 4:00pm UTC](https://ask.gibbonedu.org/t/errors-with-query-builder/15581 "2026-07-16T16:00:48Z")
Hi everyone. I would like to have options for our office admin to be able to export student lists with all the information that is on the database on each student (address, email, parents, phone numbers, etc. etc). I sa… --- ## [Bug: Reporting Cycle edit saves milestones field as literal "Array" string instead of JSON](https://ask.gibbonedu.org/t/bug-reporting-cycle-edit-saves-milestones-field-as-literal-array-string-instead-of-json/15590)
**Author:** [@Xavier\_Bit](https://ask.gibbonedu.org/u/Xavier_Bit)\ **Replies:** 1\ **Last updated:** [July 16, 2026, 1:51pm UTC](https://ask.gibbonedu.org/t/bug-reporting-cycle-edit-saves-milestones-field-as-literal-array-string-instead-of-json/15590 "2026-07-16T13:51:23Z")
Hi Gibbon Team! Seems I found a bug. Find my setup and my attempt to explain it as good as possible. Let me know if it’s not a bug or I’m unclear in my description.\*\* Gibbon version:\*\* v30.0.01 PHP version: 8.3 MySQL… --- ## [Custom reports based on the image](https://ask.gibbonedu.org/t/custom-reports-based-on-the-image/15518)
**Author:** [@t.santatriniaina](https://ask.gibbonedu.org/u/t.santatriniaina)\ **Replies:** 4\ **Last updated:** [June 20, 2026, 6:37pm UTC](https://ask.gibbonedu.org/t/custom-reports-based-on-the-image/15518 "2026-06-20T18:37:31Z")
Hello everyone, I am looking for step-by-step guidance on how to create a custom exam report card in Gibbon School Management. My goal is to replicate a report card that includes the following details for each student: … --- ## [Student Alerts Goes to Markbook](https://ask.gibbonedu.org/t/student-alerts-goes-to-markbook/15567)
**Author:** [@SwebEdu](https://ask.gibbonedu.org/u/SwebEdu)\ **Replies:** 2\ **Last updated:** [May 13, 2026, 10:06am UTC](https://ask.gibbonedu.org/t/student-alerts-goes-to-markbook/15567 "2026-05-13T10:06:03Z")
Hi, I just installed V30 and am strting to discover Gibbon. I am currently testing it and have created a sudent alert for a student and the Alert Flag shows above the student photo in the profile but when I click the ale… --- ## [ "File not found" error on Course Copy to Next Year (Timetable Admin) v30](https://ask.gibbonedu.org/t/file-not-found-error-on-course-copy-to-next-year-timetable-admin-v30/15557)
**Author:** [@PTFADMIN](https://ask.gibbonedu.org/u/PTFADMIN)\ **Replies:** 1\ **Last updated:** [April 28, 2026, 7:16am UTC](https://ask.gibbonedu.org/t/file-not-found-error-on-course-copy-to-next-year-timetable-admin-v30/15557 "2026-04-28T07:16:20Z")
Affected version: Gibbon v30.0.01 Module: Timetable Admin → Manage Courses & Classes Severity: Medium — blocks course rollover workflow between school years Description Clicking “Copy All To Next Year” in Timetable … --- ## [Preferred Name to Middle Name](https://ask.gibbonedu.org/t/preferred-name-to-middle-name/15544)
**Author:** [@vikasvaidya29777](https://ask.gibbonedu.org/u/vikasvaidya29777)\ **Replies:** 1\ **Last updated:** [April 20, 2026, 7:07am UTC](https://ask.gibbonedu.org/t/preferred-name-to-middle-name/15544 "2026-04-20T07:07:09Z")
Hello Everyone, I have installed Gibbon school setup on windows with XAMPP. It’s working very well. But I want to change preferred name to middle name everywhere and in all profiles or forms I want to display name as fi… --- ## [Minor Errors with V30 Features](https://ask.gibbonedu.org/t/minor-errors-with-v30-features/15484)
**Author:** [@stdavsurfer18](https://ask.gibbonedu.org/u/stdavsurfer18)\ **Replies:** 11\ **Last updated:** [April 20, 2026, 6:44am UTC](https://ask.gibbonedu.org/t/minor-errors-with-v30-features/15484 "2026-04-20T06:44:13Z")
Good day et al, I have updated to v30 and bar the initial deletion of my backed up MYSQL5 database before conversion to MYSQL8, everything seems to be going well. The issues I have come across are: · Staff Info… --- ## [Assigning Staff Coverages for Specific Blocks](https://ask.gibbonedu.org/t/assigning-staff-coverages-for-specific-blocks/15552)
**Author:** [@Dan\_BWS](https://ask.gibbonedu.org/u/Dan_BWS)\ **Replies:** 0\ **Last updated:** [April 8, 2026, 8:07pm UTC](https://ask.gibbonedu.org/t/assigning-staff-coverages-for-specific-blocks/15552 "2026-04-08T20:07:34Z")
I’ve been experimenting with the absence / staff coverage features in Gibbon in the hope that our school’s guest teacher coordinator will find them helpful, but I’ve run into a potential dealbreaker. It seems as though … --- ## [Cancel a Lesson](https://ask.gibbonedu.org/t/cancel-a-lesson/15536)
**Author:** [@ZehnJR8](https://ask.gibbonedu.org/u/ZehnJR8)\ **Replies:** 2\ **Last updated:** [March 30, 2026, 7:23am UTC](https://ask.gibbonedu.org/t/cancel-a-lesson/15536 "2026-03-30T07:23:56Z")
Hey! I want to cancel a lesson, because the teacher is absent and I want no coverage. I also want, that the lesson in the timetable is marked as cancelled. How? --- ## [Error Displaying Schedule in User Calendar (2)](https://ask.gibbonedu.org/t/error-displaying-schedule-in-user-calendar-2/15535)
**Author:** [@beafranco\_co](https://ask.gibbonedu.org/u/beafranco_co)\ **Replies:** 0\ **Last updated:** [March 17, 2026, 10:04pm UTC](https://ask.gibbonedu.org/t/error-displaying-schedule-in-user-calendar-2/15535 "2026-03-17T22:04:34Z")
Good afternoon, We would like to understand why we are unable to view all users’ schedules from our administrator profile on the Gibbon platform (Petermowland.ac). In the example you shared with us last Thursday, it wa… --- ## [Redirects to localhost/dashboard](https://ask.gibbonedu.org/t/redirects-to-localhost-dashboard/15051)
**Author:** [@skan](https://ask.gibbonedu.org/u/skan)\ **Replies:** 5\ **Last updated:** [February 25, 2026, 1:16am UTC](https://ask.gibbonedu.org/t/redirects-to-localhost-dashboard/15051 "2026-02-25T01:16:22Z")
I have downloaded Gibbon through Xampp on windows 11 for testing purpose. After installation when I login Gibbon, instead of login to Gibbon it redirects to localhost/dashboard. Please tell me how to fix it? --- ## [Setting activities for a specific date range](https://ask.gibbonedu.org/t/setting-activities-for-a-specific-date-range/15528)
**Author:** [@imamnurs](https://ask.gibbonedu.org/u/imamnurs)\ **Replies:** 1\ **Last updated:** [February 14, 2026, 3:49pm UTC](https://ask.gibbonedu.org/t/setting-activities-for-a-specific-date-range/15528 "2026-02-14T15:49:07Z")
Hello Gibbon Team, I’m trying out the activities module, but I’m confused about activities that have a specific date range. How do I set up specific dates, for example, only for February 24, 2026 - March 3, 2026? Thank… --- ## [Manage grade scale with decimal value](https://ask.gibbonedu.org/t/manage-grade-scale-with-decimal-value/15492)
**Author:** [@imamnurs](https://ask.gibbonedu.org/u/imamnurs)\ **Replies:** 7\ **Last updated:** [February 4, 2026, 12:24pm UTC](https://ask.gibbonedu.org/t/manage-grade-scale-with-decimal-value/15492 "2026-02-04T12:24:31Z")
Hello Team, Some lessons require decimal values. How do I add decimal values ​​to the managed grade scale? Thank you. Regards, Imam Nursianto --- ## [Inactive languages? Norwegian?](https://ask.gibbonedu.org/t/inactive-languages-norwegian/15513)
**Author:** [@rozojc](https://ask.gibbonedu.org/u/rozojc)\ **Replies:** 5\ **Last updated:** [January 30, 2026, 7:48am UTC](https://ask.gibbonedu.org/t/inactive-languages-norwegian/15513 "2026-01-30T07:48:23Z")
Hi. I see that “Norwegian” is listed in the list of languages, and on the Gibbon website there is someone listed as the translator for Norwegian. However, when looking at the “Manage Languages” section, Norwegian appears… --- ## [Gibbon scape after update version](https://ask.gibbonedu.org/t/gibbon-scape-after-update-version/15491)
**Author:** [@plataformaeducativa](https://ask.gibbonedu.org/u/plataformaeducativa)\ **Replies:** 4\ **Last updated:** [January 30, 2026, 1:56am UTC](https://ask.gibbonedu.org/t/gibbon-scape-after-update-version/15491 "2026-01-30T01:56:46Z")
After updating to 30 version, the third-party configuration option is showing a Gibbon Escape error. Do you know what might be causing this? --- ## [Year Overview: exception](https://ask.gibbonedu.org/t/year-overview-exception/15507)
**Author:** [@rozojc](https://ask.gibbonedu.org/u/rozojc)\ **Replies:** 4\ **Last updated:** [January 26, 2026, 10:53am UTC](https://ask.gibbonedu.org/t/year-overview-exception/15507 "2026-01-26T10:53:10Z")
Hi. I am trying out Gibbon. I installed locally in my Windows computer, using Laragon to run the necessary server services. Anyway, I have now made a basic configuration to mimic what it would look like for my school, ad… --- ## [Is there a better way to multiselect students for invoicing?](https://ask.gibbonedu.org/t/is-there-a-better-way-to-multiselect-students-for-invoicing/15505)
**Author:** [@arman](https://ask.gibbonedu.org/u/arman)\ **Replies:** 2\ **Last updated:** [January 26, 2026, 1:53am UTC](https://ask.gibbonedu.org/t/is-there-a-better-way-to-multiselect-students-for-invoicing/15505 "2026-01-26T01:53:17Z")
Is there a better way to multi-select students belonging to a particular year group or form group? The current Invoicees field in Home \> Finance \> Manage Invoices \> Add Fees & Invoices lists all the students multiple tim… --- ## [Admissions and billing for adult students - Feasibility](https://ask.gibbonedu.org/t/admissions-and-billing-for-adult-students-feasibility/15478)
**Author:** [@arman](https://ask.gibbonedu.org/u/arman)\ **Replies:** 5\ **Last updated:** [January 18, 2026, 8:49pm UTC](https://ask.gibbonedu.org/t/admissions-and-billing-for-adult-students-feasibility/15478 "2026-01-18T20:49:00Z")
Hello, we are evaluating Gibbon v30 to see if it is feasible for our admission process and online tuition fee collection. We don’t need to manage classes or courses because we use Moodle for our online education platform… --- ## [Gibbon intergration with biometric](https://ask.gibbonedu.org/t/gibbon-intergration-with-biometric/15489)
**Author:** [@Pchamproux](https://ask.gibbonedu.org/u/Pchamproux)\ **Replies:** 1\ **Last updated:** [January 16, 2026, 8:21am UTC](https://ask.gibbonedu.org/t/gibbon-intergration-with-biometric/15489 "2026-01-16T08:21:37Z")
Hello Gibbon community, I’m looking to enhance security and convenience in our school’s Gibbon installation by integrating biometric authentication for logins. Specifically, I want teachers and students to be able to lo… --- ## [Add table to Student Admission form](https://ask.gibbonedu.org/t/add-table-to-student-admission-form/15495)
**Author:** [@D-drive](https://ask.gibbonedu.org/u/D-drive)\ **Replies:** 0\ **Last updated:** [January 15, 2026, 1:13pm UTC](https://ask.gibbonedu.org/t/add-table-to-student-admission-form/15495 "2026-01-15T13:13:24Z")
Good day All, Is it possible to add a table to the Student Application form? We need the applicant to enter data in a table format. --- ## [All Admins are recieving all Notifications](https://ask.gibbonedu.org/t/all-admins-are-recieving-all-notifications/15488)
**Author:** [@Montessori\_Dev](https://ask.gibbonedu.org/u/Montessori_Dev)\ **Replies:** 0\ **Last updated:** [January 12, 2026, 10:14pm UTC](https://ask.gibbonedu.org/t/all-admins-are-recieving-all-notifications/15488 "2026-01-12T22:14:46Z")
Hey folks. Our New Student Applications are notifying all Admin Staff, even though the notifications are only set to go to one person. Data Updater is doing the same thing for everything that comes in, even though those… --- ## [Adding custom fields but does not appear when edit](https://ask.gibbonedu.org/t/adding-custom-fields-but-does-not-appear-when-edit/15479)
**Author:** [@alkindy](https://ask.gibbonedu.org/u/alkindy)\ **Replies:** 1\ **Last updated:** [January 7, 2026, 2:17am UTC](https://ask.gibbonedu.org/t/adding-custom-fields-but-does-not-appear-when-edit/15479 "2026-01-07T02:17:50Z")
hello every one, with V30 i added a new custom field under the context student enrollment, and it appears under personal information under custom heading, but when i want to edit it it does not appear, do i miss somethi… --- ## [Mobile Devices—Action – Sound Alarm](https://ask.gibbonedu.org/t/mobile-devices-action-sound-alarm/15482)
**Author:** [@cSanders](https://ask.gibbonedu.org/u/cSanders)\ **Replies:** 1\ **Last updated:** [January 5, 2026, 3:50am UTC](https://ask.gibbonedu.org/t/mobile-devices-action-sound-alarm/15482 "2026-01-05T03:50:11Z")
When an alarm is sounded, the display on mobile devices may need reoptimization. Today, during a fire drill, I tested the alarm feature and found that I could not cancel the alarm from my phone. During alarms it’s quite… [Next page](https://ask.gibbonedu.org/c/administration/6.md?page=1)